Privacy Policy

Working Draft 2014-06-02 

Table of Content:

  1. Categories of personal data collected
  2. Purposes of personal data collection
  3. Categories of recipients to whom personal data may be disclosed
  4. Period for which personal data will be stored
  5. When will ProPepper™ contact me?
  6. Cookies
  7. Offensive or inappropriate content on our websites
  8. Your choices
  9. Security
  10. How to reach us
  11. Changes to this document


1. Categories of personal data collected

When you interact with the ProPepper™ Database through our websites or via e-mail, we receive personal data relating to you or to someone we deem has authorised you to provide this information to us.

Typical cases where we collect your personal data include when you register for a user account, or when you interact directly with us via e-mail for scientific purposes.

When you access or sign up to our scientific online content, for instance if you create an account, we may receive personal information about you. This can consist of information such as your name and email address. In particular, if you submit data to one of our databases (e.g. the ProPepper™) we require a valid email address to create the account. By submitting your details, you enable us to provide you with the services, activities or online content you select.

We also use Cookies (see Section 6 below for details) and collect IP addresses (an IP address is a number that can uniquely identify a specific computer or other network device on the internet) from visitors to our websites.

Categories of personal data collected include the following:

  • Email address
  • Name


2. Purposes of personal data collection

ProPepper™ uses your personal data for a limited number of purposes connected to our mission.

Where we consider using your personal data for other purposes we will ensure that we notify you first. You will also be given the opportunity to withhold or withdraw your consent for the use of your personal data for purposes other than those listed below.

Purposes for which we may use your personal data include the following:

  • Registration of users of our facilities, including statistical reporting thereof
  • Scientific services, activities or online content and to deal with your requests and enquiries
  • Service administration purposes, which means that we may contact you for reasons related to the service, activity or online content you have signed up for, (e.g. to provide you with password reminders or to notify you that a particular service, activity or online content has been suspended for maintenance);
  • To provide you with information about our services, activities or online content;
  • To use IP addresses to identify the location of users, to block disruptive use, and to establish the number of visits from different countries.


3. Categories of recipients to whom personal data may be disclosed

ProPepper™ will keep your personal data confidential. We will only disclose it when legally required or permitted, or when necessary in order to fulfil the purpose for which you have provided us your information. Categories of recipients to whom we may be disclosing your personal data include the following:

  • Service providers processing your information on our behalf which are required to keep your information confidential.
  • Scientific review committees.
  • Law enforcement and government bodies, in exceptional circumstances.
  • As described in Section 7 below.


4. Period for which personal data will be stored

ProPepper™ will hold your personal data on our systems for as long as is considered necessary for the relevant purpose(s) you provided us your details.

If you cancel your user account in any of our databases or web portals we will ensure that your personal information is either deleted or your information will no longer be visible to others.

When you contribute data to a ProPepper™ database this information doesn't enter the public domain, it is only you that has access to it.


5. When will ProPepper™ contact me?

Communication and collaboration are essential for scientific progress. There are therefore a variety of situations where we may contact you:

  • In relation to any service, activity or online content you have signed up for in order to ensure that we can deliver the services to you.
  • When you have opted in to receive further correspondence.
  • To follow-up on a specific request you have made to us.


6. Cookies & localStorage

Cookies & localStorage are generally has the same function. So we refer booth technologie here as Cookie. In the list of Cookies we specified witch thechnologie is used.

a. What is a Cookie?

A Cookie is a small amount of data, which often includes a unique identifier that is sent to your computer or mobile phone (referred to here as a device) browser from a website's computer and is stored on your device's hard drive. Each website can send its own Cookie to your browser if your browser's preferences allow it, but (to protect your privacy) your browser only permits a website to access the Cookies it has already sent to you, not the Cookies sent to you by other websites. Many websites do this whenever a user visits their website in order to track online traffic flows.

On ProPepper™ website, Cookies record information about your online preferences and allow us to tailor the websites to your interests. Users have the opportunity to set their devices to accept all Cookies, to notify them when a Cookie is issued, or not to receive Cookies at any time. The last of these means that certain personalised features cannot then be provided to that user and accordingly they may not be able to take full advantage of all of the website's features. Each browser is different, so check the Help menu of your browser to learn how to change your Cookie preferences.

During the course of any visit to ProPepper™ website, the pages you see, along with a Cookie, are downloaded to your device. Many websites do this, because Cookies enable website publishers to do useful things like find out whether the device (and probably its user) has visited the website before. This is done on a repeat visit by checking to see, and finding, the Cookie left there on the last visit.

b. How do we use Cookies?

Information supplied by Cookies can help us to analyse the profile of our visitors and help us to provide you with a better user experience. For example, if on a previous visit to our website you went to perform a search, we might find this out from your Cookie and you can continue where you left on your second and subsequent visits.

c. Third party Cookies on our pages

Please note that during your visits to our website you may notice some Cookies that are not related to ProPepper™. When you visit a page with content embedded from, for example Google analytics, you may be presented with Cookies from these websites. ProPepper™ does not control the dissemination of these Cookies. You should check the third party websites for more information about these.

d. ProPepper™ Cookies and how to reject Cookies?

A list of the main Cookies that the ProPepper™ website sets (and what each is used for) together with ways to minimise the number of Cookies you receive can be found on the Cookie page.


7. Offensive or inappropriate content on our website

If you post or send offensive, inappropriate or objectionable content anywhere on or to our website or otherwise engage in any disruptive behaviour on any of our services, we may use your personal information to stop such behaviour.

Where we reasonably believe that you are or may be in breach of any of the laws of the country of origin of your IP address (e.g. because content you have posted may be defamatory), we may use your personal information to inform relevant third parties such as your employer, school email/internet provider or law enforcement agencies about the content and your behaviour.


8. Your choices

ProPepper™ is an Private Held organisation, operates in Hungary

Within these limits, you are granted certain rights in relation to your personal data.

  • Whenever you provide your personal data to us through our website, we will indicate in or near the relevant website form whether provision of certain data elements is optional or mandatory, and potential consequences of not providing certain data elements.
  • You have the right to object at any time and free of charge to the receipt of any information from ProPepper™ and to unsubscribe from any information services. Please note that we may have to retain a copy of some of your personal data in order to comply with your opt-out request.
  • You may request access to your personal data.
  • You may update or amend (“rectify”) your personal data.
  • In some instances, you may object to the further processing of your personal data.


9. Security

ProPepper™ has implemented appropriate technical and organisational measures to ensure a level of security which we deem appropriate, taking into account the categories of data we collect and the way we process it.

10. How to reach us

You may contact ProPepper™ at any time should you have any questions in relation to this Website Privacy Policy, or in the event you wish to exercise any of your rights, within the limits as described herein.

The Administrator

11. Changes to this document

This Website Privacy Policy may be updated from time to time so you may wish to check it each time you submit personal information to ProPepper™.

The date of the most recent revision will appear on the Update page of the ProPepper™ website. If you do not agree to these changes, please do not continue to use the ProPepper™ website to submit personal data to ProPepper™. If material changes are made to this document we will notify you by placing a prominent notice on the website.

Last update: 27 May 2014